Installation Job Documents

WITHOUT vs WITH

From re-typing the same data five times to one record, every document.

Without installHUB

Re-typing the same customer + site data into 5+ docs

Word/PDF templates kept on someone’s desktop

“Did we send the EIC?” emails after every install

Chasing wet-signatures on paperwork

With installHUB

✓

Forms capture once; every doc generates from that record

✓

Branded templates in the platform, version-controlled

✓

Customer pack sent on completion, attached to the job

✓

Digital signatures captured on-screen at the job

AUTO-GENERATION

The form your field operative just filled in is the document your customer is about to receive.

Every field in every form (enquiry, survey, installation, photos, readings, signatures) maps to placeholders in the document templates. The moment a form is completed (or the install is marked complete), the corresponding documents generate automatically with the customer’s data already in place.

Form fields → template placeholders, configured once

Multi-form inputs feed one document (enquiry + survey + install all populate the EIC)

Photos and signatures embed automatically

Re-generate on demand if a form is corrected

COMPLIANCE

The certificates UK installers actually need, generated from your job data.

installHUB ships with templates for the common UK installer certifications. Your team picks the right one when an install finishes; the data flows in; the customer receives a polished, branded PDF.

BS 7671 Electrical Installation Certificate (EIC) with all schedules

DNO/ENA notifications for EV, solar and battery installs

Building Regs Part P self-cert

Survey reports and hand-back forms with embedded photos

HANDOVER PACK

Every document the customer needs, bundled and sent.

When the install finishes, installHUB assembles every document the customer needs into a single handover pack (certificates, warranty, appliance manuals, contact details) and sends it through the customer portal or email automatically. The customer has their paperwork before the field operative’s van leaves the driveway.

Auto-bundled at job completion

Configurable per job type (EV install, solar, heat pump)

Delivered via customer portal + email

Stored permanently on the job record for re-download

DIGITAL SIGNATURES

Signatures on the job, not on a clipboard.

Field operatives and customers sign on-screen at the install (finger, stylus, mouse) and the signature embeds directly into the certificate. Legally valid, no scanning, no chasing paperwork the next morning. Both parties get a copy with the same signed timestamp; the original sits on the job record for the lifetime of the install.

On-screen capture from any device (iPad, phone, tablet)

Multiple signatories per doc (field operative + customer + supervisor)

Timestamped, attributed and embedded into the final PDF

Audit log on every signature event

PRO PLAN, BUILT TO ORDER

Need a document we don’t have yet? We’ll add it, usually within a week.

Custom templates and custom forms are both available on the Pro plan. Send us your existing template (or a description of what you need) and our team builds it, wires up the form-to-doc mapping, and ships it to your account. Reusable templates that any installer could use are added at no charge and join the platform library for all Pro customers; installer-specific one-offs carry a small build cost. Either way, usually delivered within a week. The same is true of the work itself: if your trade needs a job type that does not exist yet, we build the enquiry form, the on-site form and the documents together, see how custom job types work.

Everything else your document workflow needs.

Document storage & retrieval

Every doc attached to its job, find any signed cert in seconds.

Branded document templates

Your logo, your colours, your tone across every doc (Pro plan).

Audit trail per document

Every generation, edit, signature and download, logged.

On-demand re-generation

Fix a typo in a form? Re-generate the doc with the corrected data.

EXPLORE RELATED

Where documents fit in the rest of installHUB.

Surveys & assessments

The forms that feed every document.

Customisable per job type

Photos & readings inline

Conditional logic

Auto-mapped to docs

Explore Surveys & assessments →

Job lifecycle

Where every document lives, attached to its job.

Single record per job

Status & timeline

Customer portal view

Audit trail end-to-end

Explore Job lifecycle →

DNO & regulatory

DNO submissions handled from the same data.

ENA application built-in

Auto-populated from survey

Status tracked on the job

Re-submit on demand

Explore DNO & regulatory →

Customer handover

The pack the customer actually receives.

Branded cover & ToC

All certs in one PDF

Sent via portal or email

Re-downloadable anytime

See it in the customer portal →

★★★★★

“installHUB was the perfect solution! With a simple platform and app, you could work through the process, collating the required information as you go, literally saving hours of admin time before and after the install. The support offered by the staff is unrivalled.”

David McTurkDirector, DWM Electrical Ltd

★★★★★

“They took the time to understand our business needs, offering professional advice and recommendations for the appropriate options.”

Steve WrightHead of Operations, Car Charged UK

Car
Charged UK

★★★★★

“installHUB’s software coupled with our affordable EV charging solutions will make the installation process easier than ever before, and we are so excited.”

Tom BloorManaging Director, evec

GET STARTED

Ready to manage your jobs end to end?

Join hundreds of installation businesses running their full workflow on installHUB.

Start free trial →

Book a demo

✓ No credit card required

✓ 1 month free trial

✓ Cancel anytime

Frequently asked questions

Which software generates installation certificates from the answers captured on site?

installHUB does. The document is built from the survey and job-form answers already recorded, so the certificate, report or handover pack carries the same figures the field operative entered, branded and versioned, and can be sent for signature.

What does installHUB document management do?

It keeps certificates, photos and paperwork for every job in one place, generating the certificates UK installers need from your job data.

Can customers sign documents on site?

Yes, signatures are captured on the job rather than on a clipboard.

Can you add a document type we need?

If a document is not available yet, the team can usually add it within a week.

Installation job documents

Every form your team fills in. Every document your customer needs.

From re-typing the same data five times to one record, every document.

The form your field operative just filled in is the document your customer is about to receive.

The certificates UK installers actually need, generated from your job data.

Every document the customer needs, bundled and sent.

Signatures on the job, not on a clipboard.

Need a document we don’t have yet? We’ll add it, usually within a week.

Everything else your document workflow needs.

Document storage & retrieval

Branded document templates

Audit trail per document

On-demand re-generation

Where documents fit in the rest of installHUB.

Surveys & assessments

Job lifecycle

DNO & regulatory

Customer handover

Ready to manage your jobs end to end?

Frequently asked questions

Solutions

Resources

Company