Job management ROI calculator

What is each field operative actually earning you?

Put your own numbers in. It works out revenue per operative, what admin is costing you, and what a change in either would be worth over a year. Every assumption is a slider you control.

No sign-up. Nothing is sent anywhere, the maths runs in your browser.

1. Your business

Rough numbers are fine. Nothing leaves your browser.

£

2. Your admin

The paperwork behind each operative: scheduling, chasing, re-keying, quoting, invoicing.

£

3. What would change

These are your estimates, not our promises. Set them to what you would actually believe, or to zero to see the tool argue against itself.

How much of that paperwork better systems would remove.
From tighter scheduling and fewer wasted trips. Starts at zero on purpose: this one is a real claim, so make it yourself rather than inheriting it.
Extra revenue is not profit. Only the margin counts here.

4. Software cost

Per user, per month. installHUB Business is £27 billed annually, so that is the default. Put a competitor’s price in if you are comparing.

£

Revenue per field operative

Per year. This is the number most operations are actually managed by, and the one worth tracking whatever software you end up using.

Where you are now

Jobs completed a year
Revenue a year
Admin hours a year
Admin cost a year
Which is

What your changes are worth

Admin hours released
Value of that time
Extra jobs a year
Margin on those jobs
Total annual benefit

Against the licence

Software a year
Net a year
installHUB

Job management ROI assessment

Estimates from figures you supplied. Not a forecast.

Reference: Date:
AssumptionAs entered
Team and volume
Job value
Admin
Improvement assumed
Software cost
ResultPer year
Revenue per field operative
Revenue
Jobs completed
Admin hours
Admin cost
Value of admin time released
Margin on extra work
Total annual benefit
Software licences
Net a year

Every improvement figure above was chosen by the person running this calculation, not by installHUB. Extra work is counted at the gross margin entered rather than at full revenue. This is an estimate for building a business case, and the assumptions are the part worth arguing with.

Produced with the free tools at installhub.com/tools/roi-calculator
installHUB is job management software built for installers. Survey, quote, schedule, install, document and invoice from one record, so the survey you did this morning becomes the quote, the job sheet and the DNO application without anyone re-typing it. DNO notifications file straight through ENA Connect Direct and the response is tracked against the job. Free trial, no card required, at installhub.com.
The maths

How this job management ROI calculator works

Every figure above comes from one of these five lines. No hidden multipliers.
Revenue per operativeoperatives × jobs per week × weeks × average job value, divided by operatives
Admin cost a yearoperatives × admin hours per week × weeks × cost per hour
Value of time releasedadmin hours a year × the percentage you set × cost per hour
Margin on extra jobsoperatives × extra jobs per week × weeks × job value × the margin you set
Net a yeartotal benefit minus (operatives × monthly licence × 12)

Two things this deliberately will not do. It will not decide for you how much admin better software removes, and it counts extra work at your gross margin rather than at full revenue. Both of those are where savings calculators usually inflate the answer. If you want the pessimistic case, set the admin slider to 10% and the extra-jobs slider to zero, and see whether the number still works.

The 46-week default is a working year after statutory leave. If you want to set it precisely, the entitlement rules are on GOV.UK.

Questions

Questions installers ask about this calculator

What counts as a field operative?+

Anyone who goes out and does the work: an electrician, an engineer, a fitter, a two-person team counted as two. Office staff are not operatives, though their time is what the admin-cost input is measuring.

Where should I get the admin hours figure from?+

The most reliable way is to pick one operative and one week, and count. Include the scheduling calls, the chasing, the re-keying of survey data into a DNO form, the quote written up in the evening, and the invoice raised days later. Most installers we speak to are surprised by how high it is once they count it honestly rather than estimating it.

Is the default 25% admin reduction realistic?+

It is deliberately below what we have seen, because a calculator that assumes a good outcome is not worth much. Costelloes Group described the change as taking hours of paperwork out of the working day, which is a bigger claim than 25%. Set the slider to whatever you would actually bet on.

Why does extra revenue only count at margin?+

Because an extra job is not an extra job’s worth of profit. It carries materials, labour and travel. Counting extra work at full revenue is the most common way an ROI calculator produces a number nobody believes. The default of 35% is a common gross margin on installation work, but yours is the one that matters.

Does this assume I use installHUB?+

No. The licence cost defaults to the installHUB Business price because that is the page you are on, but the field is editable and the maths is vendor-neutral. It is just as usable for building the case against buying anything, which is a legitimate answer.

Do you store what I type?+

No. The calculation runs entirely in your browser, there is no form submission, and there is no email gate. Nothing you enter is sent anywhere or recorded.

GET STARTED

Ready to manage your jobs end to end?

Join hundreds of installation businesses running their full workflow on installHUB.

✓ No credit card required

✓ 1 month free trial

✓ Cancel anytime

Company

©2026 installHUB™ | A product of Khan Soft Ltd
Company number: 15956975